Current Opportunities to do Business with the City

Are you interested in doing business with the City of Hayward? Here you can find opportunities to participate in the competitive selection processes for which the City is currently engaged in.

Vendors wishing to provide professional consulting services may register with the Finance Department Purchasing Division to be included in the City's vendor database. While the Purchasing Division may manage the process of selecting professional consultants; the ultimate selection is done on a decentralized basis and made by the department(s) receiving the services. The vendor database will be used in determining potential vendors when a competitive selection process begins.

*Vendors interested in participating in a bid should send notice of their intent to bid directly to the department initiating the process.

Requests for Proposals (RFPs), Request for Qualifications (RFQs) and Requests for Information (RFIs) are listed below by due date: 

 

INTRODUCTION
Voters approved Measure C which authorized the City of Hayward to increase the sales tax rate by onehalf cent for twenty years for reconstruction and expansion of Fire Station 6 and the Fire Training Center at 1401 W Winton Avenue in Hayward, CA. Construction consist of nine new buildings/structures plus site/landscape improvements: Fire House/Classroom Building, Apparatus Building, Hangar Building,Training Tower, Burn Building, Storage Buildings, Underground Search & Rescue (USAR)/BART Structure, Covered Break Area Building, and Entry Structure. The project is in partnership with Chabot – Las Positas Community College District (CLPCCD) who will own four of the buildings: Classroom Building, Apparatus Building, Hangar Building and Covered Break Area Building. The construction of the said four buildings owned by CLPCCD will be under the jurisdiction of DSA. The construction cost is estimated at $57 million. The City of Hayward is seeking Testing and Inspection (T&I) services for the construction of CLPCCD owned and City of Hayward owned buildings/structures.The City of Hayward has hired Kitchell to provide Construction Management and RossDrulisCusenbery Architecture (RDC) as the project Architect. The project team will include a DSA Class 1 Inspector of Record. Currently, the project is in the design phase at approximately 95% Construction Document Phase. Please assume in your proposal a tentative start of construction in March 2020 with a 24-month construction duration. The start date and duration are subject to change.
 
SERVICES TO BE PROVIDED
This Request for Proposal seeks submittals for Testing and Inspection (T&I) services for the City of Hayward’s Fire Station 6 and Fire Training Center project.
 
RESPONSIBILITIES/PROPOSALS INCLUDE THE FOLLOWING:
The successful CONSULTANT will be called upon to provide T&I services and to perform any of the following tasks, in accordance with all applicable requirements of the California Building and Administrative Codes.
 
***Unit Price Fees are required for ALL tests listed, however a zero quantity can be shown if a test is not anticipated to be performed for this project.
***All soils testing will be done by others, however, please include Quantities and Unit Price Fees for soils testing scope. Each applicant SHALL submit Unit Price Fees along with the estimated cost total for all T&I services including the number of hours of inspection with the estimated number of tests or number of samples anticipated for all Special Inspection and Material Testing services required for all four buildings under DSA jurisdiction AND all remaining buildings under City of Hayward jurisdiction.
 
AVAILABILITY OF PLANS FOR REVIEW:
The 95% Construction Plans & Specifications for the subject Project may be viewed on line at https://www.ebidboard.com/public/rfps/index.asp?mbrguid=05E629FD-98BD-42C2-ACBD-90664040C4E8 The City of Hayward will not be distribution point for plans. The City will not pay any costs associated with the preparation, submittal, or presentation of any proposal.
 
DEADLINE FOR RECEIPT OF PROPOSALS
Proposals can be emailed to MARIA.CARRILLO@HAYWARD-CA.GOV OR delivered to the office of the Purchasing Manager, located at 777 B Street, Hayward, CA 94541 no later than Thursday, December 12, 2019 @ 4:00pm. It is the sole responsibility of the bidder to see that their bid is received in proper time. Any bid received after the scheduled deadline for receipt of bids will be returned to the bidder unopened.
 
CONTACT
Any administrative questions regarding bidding procedures should be directed to: Maria Carrillo, Purchasing Manager via email at Maria.Carrillo@hayward-ca.gov. Questions relating to the project management may be directed to: Dave Hung via email at Dave.Hung@hayward-ca.gov.
 

 

1 INTRODUCTION
 
1.1 OBJECTIVE OF THIS REQUEST
The City of Hayward (City) is seeking proposals from qualified Consultants to prepare final construction documents for the Main Street Complete Street project (D Street to McKeever Avenue) in the City of Hayward. The Consultant will utilize a conceptual plan and cross section to develop final construction plans, specifications and estimates for bidding and construction purposes.
 
1.2 PROJECT BACKGROUND & DESCRIPTION
Over the years, the City Council has taken several actions to develop a policy that ensures the City builds streets that are safe, convenient for travel regardless of age or ability, and accommodate motorists, pedestrians, bicyclists, and public transportation riders. On March 19, 2013, the Council adopted Resolution No. 13-027, supporting a city-wide Complete Streets Policy to support the design and development of a comprehensive, integrated transportation
network to allow for safe, convenient travel along and across streets for all users. Consistent with this policy and Council’s priority of implementing complete streets elements, City staff developed a conceptual plan for complete street improvements to Main Street between D Street and McKeever Avenue. The Main Street Complete Streets project will improve pedestrian facilities and add bicycle lanes to create a safe, friendly environment for multimodal travel in the Downtown Hayward Priority Development Area. The proposed project will reduce the roadway from four to two lanes, add bulb-outs (curb extensions) at intersections, add bike lanes, improve ADA access with new curb ramps, widen sidewalks, create on-street parking opportunities that provide door zone protection for bicyclists, resurface and restripe roadways, and create an attractive, sustainable landscaping buffer along sidewalks. This project will need to evaluate the potential for incorporating green infrastructure improvements as part of the City’s Green Infrastructure plan. A common form of green infrastructure are bio-retention areas.
 
This project is partially funded by federal grant monies and shall adhere to all applicable federalregulations. Refer to Section 3.2 Special Requirements of this RFP for additional information.
 
3.3 PRE-PROPOSAL CONFERENCE MEETING
A pre-proposal conference meeting of the relevant portions of the project will be held at the 777 “B” Street, Hayward, California 94541, on Wednesday, December 11, 2019 at 10:30 A.M in Conference Room 4D on the 4th Floor. The purpose of the conference meeting is to discuss City objectives, to answer proposer questions and/or to clarify City's requirements. Written addenda may be issued to all attendees if deemed appropriate and necessary by City.
This pre-proposal conference meeting is NOT mandatory but advised.
 
3.4 SUBMITTAL PROCEDURES
The Consultants are encouraged to promptly notify the City of Hayward in writing, of any apparent major inconsistencies, problems or ambiguities in the Scope of Services or this RFP. The request for information deadline is Friday, December 13, 2019 by 4:00 p.m. Any questions and requests for clarification/additional information shall be submitted to Alex Tat and Kathy Garcia by e-mailing alex.tat@hayward-ca.gov and kathy.garcia@hayward-ca.gov. If deemed necessary, the City will provide copies of the questions and answers to all prospective consultants thru an addendum.
 
Submit three (3) sealed copies of the proposal (excluding costs) and three (3) sealed copies of the cost proposal portion to our office by 4:00 p.m. by Friday, January 3, 2020 to be considered for this project. Proposals shall be clearly marked: CITY OF HAYWARD – MAIN STREET COMPLETE STREET PROJECT PROPOSAL. Responses to the RFP received after that time will be returned unopened. Postmarked or emailed copies are not acceptable.
Responses to the RFP should be submitted to:
 
City of Hayward, Engineering & Transportation Division
777 “B” Street – Second Floor
Hayward, CA 94541
Attention: Alex Tat
 
Proposals shall be signed by an officer authorized to execute a contract with the City and shallcontain a statement to the effect that the proposal constitutes a firm offer for at least six months from the last day for receipt of proposals set forth in this RFP. An electronic soft copy of the proposal shall be ready and provided at the request of the City.
 

10h4e Prevailing Wage Calculation Sample

The City of Hayward is offering approximately 30 acres of vacant land in the Hayward Hills for purchase and development of up to 500 townhomes/multi-family units and 500 student beds. This site, known as Parcel Group 6: Carlos Bee Quarry is a single parcel bound by Highland Blvd. to the north, Carlos Bee Blvd. to the south, existing residential development to the west and a PG&E utility corridor to the east.

 

Details and the full RFP

Notice of RFQ
 
1. Objective
The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform weed and rubbish abatement services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ). The objectives for this proposal are to:
 
 Perform weed abatement.
 Remove and properly dispose of rubbish from properties.
 Perform services within timelines requested by city staff for emergency and nonemergency abatements.
 Maintain records of work performed and all related correspondence received from City staff and provide invoices for services rendered within 48 hours of project completion.
 
2. Goal
The goal of this project is to successfully perform weed abatement.
 
3. Submission
NOTE: Respondents will absorb all costs incurred in the preparation and presentation of their proposal. Interested parties are invited to submit a proposal to demonstrate their qualifications to perform these services. All proposals shall be submitted in accordance with the format and information listed in this RFQ.
 
DUE DATE: Proposal submissions for this RFQ must be received via email no later than December 20, 2019, by 3PM PST.
 
Please email Rita.Perez@hayward-ca.gov with copy to Richard.Nield@hayward-ca.gov to:
 
1. Confirm your intent to bid,
2. Receive a complete list of questions asked by you and other vendors, along with the City’s
response, and
3. Submit your proposal.
 
Please note important proposal dates below:
 
            Activity                                                                           Date
Issue RFQ                                                                           December 4, 2019
Deadline: Email RFQ questions                                        December 11, 2019 by 3PM PST
City provides RFQ question answers via email               December 13, 2019
Deadline: Email RFQ Proposal                                         December 20, 2019 by 3PM PST
 
**IT IS THE SOLE RESPONSIBILITY OF THE PROPOSING FIRM TO ENSURE THAT PROPOSALS ARE RECEIVED PRIOR TO THE CLOSING DATE AND TIME AS LATE BIDS WILL NOT BE ACCEPTED
 
Notice of RFQ
 
1. Objective
The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform weed and rubbish abatement services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).
 
The objectives for this proposal are to:
 Perform weed abatement.
 Remove and properly dispose of rubbish from properties.
 Perform services within timelines requested by city staff for emergency and nonemergency abatements.
 Maintain records of work performed and all related correspondence received from City staff and provide invoices for services rendered within 48 hours of project completion.
 
2. Goal
The goal of this project is to successfully perform weed abatement
 
3. Submission
NOTE: Respondents will absorb all costs incurred in the preparation and presentation of their proposal.
 
Interested parties are invited to submit a proposal to demonstrate their qualifications to perform these services. All proposals shall be submitted in accordance with the format and information listed in this RFQ.
 
DUE DATE: Proposal submissions for this RFQ must be received via email no later than December 20, 2019, by 3PM PST.
 
Please email Rita.Perez@hayward-ca.gov with copy to Richard.Nield@hayward-ca.gov to:
 
1. Confirm your intent to bid,
2. Receive a complete list of questions asked by you and other vendors, along with the City’s
response, and
3. Submit your proposal.
 
Please note important proposal dates below:
 
 
                       Activity                                                                            Date
Issue RFQ                                                                                December 04, 2019
Deadline: Email RFQ questions                                             December 11, 2019 by 3PM PST
City provides RFQ question answers via email                     December 13, 2019
Deadline: Email RFQ Proposal                                               December 20, 2019 by 3PM PST
 
**IT IS THE SOLE RESPONSIBILITY OF THE PROPOSING FIRM TO ENSURE THATPROPOSALS ARE RECEIVED PRIOR TO THE CLOSING DATE AND TIME AS LATE BIDS WILL NOT BE ACCEPTED.